Because of the nature of academic advising in Herbert is based on a faculty advising model, the faculty role in advising in Herbert is paramount.  For more on the importance of the faculty role in advising read more about university's empahsis on this point here.   

The Advisor's Role and Responsibility:

 The advisor’s role is an active rather than a passive one and the process of advising requires the following objectives to be met for each student assigned as an advisee:
  • Help students define and develop realistic educational career plans through schedule planning for each semester and summer school, if appropriate. Each student should have an up-to-date academic schedule plan through to graduation.

  • (Freshmen advisees) Meet with advisee during orientation to assist student with initial adjustment to university academic life.  Special sessions should be scheduled throughout the first academic year.

  • (For continuing advisees) Meet at least once each semester with continuing students to plan for the coming semester (or summer) and to review/revise long range academic program schedules.

  • Assist students in planning a program consistent with their abilities and interests.

  • Monitor progress toward educational/career goals and meet at least once each semester to review the progress toward completing the proposed academic program and to discuss grades and other performance indicators.

  • Discuss and reinforce linkages and relationships between instructional program and occupation/career.

  • Interpret and provide rationale for institutional policies, procedures, and requirements.

  • Follow-up with the advisee on any report of unsatisfactory work (notice of class probation for poor attendance, notice of FA and/or failing grades, incomplete grades from past semester(s), etc.). Special attention should be paid to students who are placed on academic probation.

  • Approve all designated educational transactions (e.g., pre-registration/registration schedule, drops/adds, withdrawals, change of major and advisor, waivers, graduation requirements, etc.).

  • Respect student's right to privacy of educational records and discuss confidential information only with appropriate individuals and for the purpose of serving your best interests.

  • Maintain advising records and documentation based on past advising sessions.

  • Inform and, if necessary, refer students to other institutional resources when academic, attitudinal, attendance, or other personal problems require intervention by other professionals. (e.g., Office of Academic Development, Academic Services, Personal Counseling, etc.).

  • Provide accurate information.

  • Proactively contact and be available for student advisees on a regular basis. Office hours should be posted on the advisor’s office door and preferably given to the advisee early in the semester.

  • Consult regularly with cross functional colleagues in order to have up-to-date information. For career and graduate school options, advisors should refer advisees to the Career Development Center when more information is needed.


    Characteristics of Effective Advisors:

    Advisors who possess the following characteristics are most successful with students:

    • interested in advising

    • demonstrates a concerned and caring attitude toward advisees

    • exhibits effective interpersonal and communication skills

    • available to advisees

    • frequent contact with advisees

    • intrusive behavior with advisees

    • knowledgeable of institutional regulations, policies, offerings, and procedures

    • monitors student progress

    • uses appropriate information sources, looks at the whole student and refers when necessary

    • engages in developmental advising versus simply course scheduling