Security Guidelines for Working Offsite

When working offsite, remember:

Do not take confidential information offsite unless:
  • You have official authorization from your department or division manager and department policy or practice that permits the information to be taken offsite.
  • The information must be taken offsite to fulfill your job duties (for example: home visits to a patient).

For hard copies in transit:
  • Carry sensitive documentation/records in a locked satchel or case.
  • Do not leave sensitive documentation/records unattended, e.g. at restaurants, washrooms, public transit, etc.
  • Do not read sensitive documentation/records where others could see them.

For electronic documentation/records:
  • Access documentation/records remotely only on authorized, secure networks with encrypted communication.
  • Use a strong password to protect your mobile devices.
  • Be sure your computer has up-to-date security, including firewall, antivirus and anti-spam software.
     

Protect Yourself from Data Security Breaches

By monitoring your accounts regularly, you can respond quickly if hackers attempt to use your information.

Security Tips:
  • Pay attention to "last logged in" info
  • Sign up for electronic alerts
  • Consider a credit monitoring service
  • Change your passwords regularly.
  • Think twice before giving out personal information.
  • Update your antivirus software